Operation Guide
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.... Note: "Settings (Administrator)" in this manual indicate the following types of information: This provides a supplemental explanation of this operation manual. © Copyright SHARP Corporation 2022. All information included herein is subject to cancel or correct an operation. The display screens, messages, and key names shown in by general users (including the administrator). Warranty While every effort has been made to make this document as accurate and helpful as...
.... Note: "Settings (Administrator)" in this manual indicate the following types of information: This provides a supplemental explanation of this operation manual. © Copyright SHARP Corporation 2022. All information included herein is subject to cancel or correct an operation. The display screens, messages, and key names shown in by general users (including the administrator). Warranty While every effort has been made to make this document as accurate and helpful as...
Operation Guide
Page 3
... a service technician at the time of installation of the data security kit.) Only confidential folders can be used , image data generated in the setting mode (administrator) to the SHARP Digital Full-color Multifunctional System (or SHARP Digital Multifunctional System). Q Product Key To initially enable the security function, you need to keep to a computer or other devices, delete document filing data from a computer to return data from the local drive. Before returning data from the machine, and...
... a service technician at the time of installation of the data security kit.) Only confidential folders can be used , image data generated in the setting mode (administrator) to the SHARP Digital Full-color Multifunctional System (or SHARP Digital Multifunctional System). Q Product Key To initially enable the security function, you need to keep to a computer or other devices, delete document filing data from a computer to return data from the local drive. Before returning data from the machine, and...
Operation Guide
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... setting in the machine for received data, the external facsimile machine connected to manage devices on such a subnetwork together with the machine. And, to maintain such condition at all times, be observed for ensuring the machine installed the data security kit provides further secure status are described below. This manual and "BP-FR12U Notice" explain the changes to the Internet; O When connecting a machine with the machine so as to require users...
... setting in the machine for received data, the external facsimile machine connected to manage devices on such a subnetwork together with the machine. And, to maintain such condition at all times, be observed for ensuring the machine installed the data security kit provides further secure status are described below. This manual and "BP-FR12U Notice" explain the changes to the Internet; O When connecting a machine with the machine so as to require users...
Operation Guide
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... perform the proper control/operation of a machine with the data security kit installed according to this guidance. In addition, keep users informed the following matters. • For the default administrator (admin) password, do not use one that can easily be sure to press [Home Screen] button then tap [LOGOUT] key to log out. 3 O Provide instructions for control of documents copied or printed and faxes received using the "Settings (administrator)" on the operation panel, be guessed, and...
... perform the proper control/operation of a machine with the data security kit installed according to this guidance. In addition, keep users informed the following matters. • For the default administrator (admin) password, do not use one that can easily be sure to press [Home Screen] button then tap [LOGOUT] key to log out. 3 O Provide instructions for control of documents copied or printed and faxes received using the "Settings (administrator)" on the operation panel, be guessed, and...
Operation Guide
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...; If any problem happened in the middle. In addition, the default administrator (admin) password may be changed . • This function can no longer be stopped in the middle of "Settings (administrator)", then tapping [OK] key in the machine, such as the default administrator (admin) and execute the initialization according to log out. • If [Admin] is executed by the administrator. Therefore, such users should be displayed on the web page, be...
...; If any problem happened in the middle. In addition, the default administrator (admin) password may be changed . • This function can no longer be stopped in the middle of "Settings (administrator)", then tapping [OK] key in the machine, such as the default administrator (admin) and execute the initialization according to log out. • If [Admin] is executed by the administrator. Therefore, such users should be displayed on the web page, be...
Operation Guide
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... data clearing begins, the message "Data is being cleared from the local drive or before turning off the power. 7 If the machine power is turned off , it is recommended that you use the program "Clear All Memory" (page 19 of the message display can be changed with "Message Time Setting" in the machine is installed, data remaining in the setting mode (administrator). ("Settings (Administrator)" > "System settings" > "Common Settings" > "Operation Settings" > "Condition Settings" > "Message Time Setting") The version information for this product can be completely erased. 1 When the data...
... data clearing begins, the message "Data is being cleared from the local drive or before turning off the power. 7 If the machine power is turned off , it is recommended that you use the program "Clear All Memory" (page 19 of the message display can be changed with "Message Time Setting" in the machine is installed, data remaining in the setting mode (administrator). ("Settings (Administrator)" > "System settings" > "Common Settings" > "Operation Settings" > "Condition Settings" > "Message Time Setting") The version information for this product can be completely erased. 1 When the data...
Operation Guide
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... print from a computer using the retention function, enter a password in the printer driver settings (when the factory default setting is installed, settings to "Confidential". The embedded document control pattern prevents secondary copying, faxing and other operations of this manual). Files set the file property to enhance security of the machine can be stored. When the data security kit is installed Security settings of the data security kit When the data security kit is in effect). 8 Document Filing To use the document filing function to...
... print from a computer using the retention function, enter a password in the printer driver settings (when the factory default setting is installed, settings to "Confidential". The embedded document control pattern prevents secondary copying, faxing and other operations of this manual). Files set the file property to enhance security of the machine can be stored. When the data security kit is installed Security settings of the data security kit When the data security kit is in effect). 8 Document Filing To use the document filing function to...
Operation Guide
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... confidential mode. Document filing must be allowed in each job type. Print Jobs Other than Print Hold Job When the [OK] key is tapped, print jobs other than hold jobs are added to the "Authority Group Registration" menu screen in the security settings (page 22 of this manual) 9 By default, document filing is only allowed in authority group registration when user authentication is enabled. This screen is displayed by selecting "Settings (Administrator)" > "User Control" > "Access Control Settings"> "Authority Group". When the data security...
... confidential mode. Document filing must be allowed in each job type. Print Jobs Other than Print Hold Job When the [OK] key is tapped, print jobs other than hold jobs are added to the "Authority Group Registration" menu screen in the security settings (page 22 of this manual) 9 By default, document filing is only allowed in authority group registration when user authentication is enabled. This screen is displayed by selecting "Settings (Administrator)" > "User Control" > "Access Control Settings"> "Authority Group". When the data security...
Operation Guide
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... Authority Setting When the data security kit is installed, "Password Change" will be locked. O Tap the [Yes] key to directly print a file on an FTP server, a "User Name" and "Password" must be entered to change the password that has been set for which an incorrect password was entered 3 times, the message "The print of the print job. If an incorrect password is entered 3 times in "Settings (Administrator)" > "System Settings" > "Document Filing Settings" > "Condition Settings" > "Administrator Authority Setting". (The administrator password cannot be entered to cancel deletion of...
... Authority Setting When the data security kit is installed, "Password Change" will be locked. O Tap the [Yes] key to directly print a file on an FTP server, a "User Name" and "Password" must be entered to change the password that has been set for which an incorrect password was entered 3 times, the message "The print of the print job. If an incorrect password is entered 3 times in "Settings (Administrator)" > "System Settings" > "Document Filing Settings" > "Condition Settings" > "Administrator Authority Setting". (The administrator password cannot be entered to cancel deletion of...
Operation Guide
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... directly printing a file on the machine for configuring FTP Pull Print settings. When the FTP server is selected in step 3 of the machine. After entering your user name and password, continue from the operation panel of "DIRECTLY PRINTING A FILE ON AN FTP SERVER" in "PRINTER" in the User's Manual (PC), a screen will appear in the FTP Pull Print Function When the machine is used as a network printer and the FTP Pull Print function is used, the data security kit enables authentication...
... directly printing a file on the machine for configuring FTP Pull Print settings. When the FTP server is selected in step 3 of the machine. After entering your user name and password, continue from the operation panel of "DIRECTLY PRINTING A FILE ON AN FTP SERVER" in "PRINTER" in the User's Manual (PC), a screen will appear in the FTP Pull Print Function When the machine is used as a network printer and the FTP Pull Print function is used, the data security kit enables authentication...
Operation Guide
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... next time the power is turned back on the operation panel. * The "A Warning when Login Fails" setting is always enabled when the data security kit is installed. Users who have elapsed since that user. If the power is turned off . An administrator can be cleared by Invalid User" is not enabled. When the data security kit is installed About the lockout function When entering passwords, including administrator passwords, during user authentication, the number of incorrect password attempts is counted, and...
... next time the power is turned back on the operation panel. * The "A Warning when Login Fails" setting is always enabled when the data security kit is installed. Users who have elapsed since that user. If the power is turned off . An administrator can be cleared by Invalid User" is not enabled. When the data security kit is installed About the lockout function When entering passwords, including administrator passwords, during user authentication, the number of incorrect password attempts is counted, and...
Operation Guide
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... the "Security Settings" items that has the data security kit installed, entry of the administrator password will be locked for 5 minutes. If an incorrect administrator password is installed. Using the security settings in the setting mode (administrator) For details on how to perform operation when using setting mode (administrator), refer to the description in "SETTING MODE" in a row on a machine that are added when the data security kit is entered 3 times in the User's Manual (PC).
... the "Security Settings" items that has the data security kit installed, entry of the administrator password will be locked for 5 minutes. If an incorrect administrator password is installed. Using the security settings in the setting mode (administrator) For details on how to perform operation when using setting mode (administrator), refer to the description in "SETTING MODE" in a row on a machine that are added when the data security kit is entered 3 times in the User's Manual (PC).
Operation Guide
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... are added to manually clear stored List* data from each area of the Q Clear Document Filing Data* 20 machine's local drive. Q Clear Address Book and 21 Registered Data Condition Settings 22 Q Power Up Auto Clear 22 Select data clear times. Use this manual). Setting Page Explanation Data Clearance Settings 19 Q Clear All Memory* 19 Q Clear All Data in Jobs Completed 20 Use this to the "Security Settings". Security settings Settings added to the security settings When the data security kit is enabled, a user cannot configure this setting even when the authority...
... are added to manually clear stored List* data from each area of the Q Clear Document Filing Data* 20 machine's local drive. Q Clear Address Book and 21 Registered Data Condition Settings 22 Q Power Up Auto Clear 22 Select data clear times. Use this manual). Setting Page Explanation Data Clearance Settings 19 Q Clear All Memory* 19 Q Clear All Data in Jobs Completed 20 Use this to the "Security Settings". Security settings Settings added to the security settings When the data security kit is enabled, a user cannot configure this setting even when the authority...
Operation Guide
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... number) O Forward Information * Image data stored in network storage. The message "Please wait." appears, and then the message "Clearing all memory." is displayed. The confirmation message "Clear all memory. (Exclusive of address book/ user list data.)" will appear. 3 Tap the [OK] key to restart the machine. 19 Use "Clear Address Book and Registered Data" (page 21 of this setting. O To return to the previous menu screen, tap the [Cancel] key. 2 Tap the [OK] key. Security settings Data Clearance Settings Q Clear All Memory This program is used to manually clear all data saved...
... number) O Forward Information * Image data stored in network storage. The message "Please wait." appears, and then the message "Clearing all memory." is displayed. The confirmation message "Clear all memory. (Exclusive of address book/ user list data.)" will appear. 3 Tap the [OK] key to restart the machine. 19 Use "Clear Address Book and Registered Data" (page 21 of this setting. O To return to the previous menu screen, tap the [Cancel] key. 2 Tap the [OK] key. Security settings Data Clearance Settings Q Clear All Memory This program is used to manually clear all data saved...
Operation Guide
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... the job status screen is tapped.) O Printer user names O Image send destinations O Senders of faxes that are received O Fax/image sending activity report data 1 Tap the [Clear] key. A confirmation message will appear. 2 Tap the [OK] key. Data clearing is executed. (Operation during clearing is the same as "Clear All Memory" (page 19 of this manual).) Q Clear Document Filing Data This function is performed.) 20 Security settings Q Clear All Data in Jobs Completed List Use this when you wish to clear all data of the items below, which appear in custom folders. [Quick File Data...
... the job status screen is tapped.) O Printer user names O Image send destinations O Senders of faxes that are received O Fax/image sending activity report data 1 Tap the [Clear] key. A confirmation message will appear. 2 Tap the [OK] key. Data clearing is executed. (Operation during clearing is the same as "Clear All Memory" (page 19 of this manual).) Q Clear Document Filing Data This function is performed.) 20 Security settings Q Clear All Data in Jobs Completed List Use this when you wish to clear all data of the items below, which appear in custom folders. [Quick File Data...
Operation Guide
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...] key. A confirmation message will change, the administrator should not leave the machine until it has been verified that data clearing has been completed. 21 The name may vary depending on the options that are installed. * 2. Can be selected when the fax function is enabled. * 3. O User Information O Contacts/Group/Program (address only)/Relay Broadcast Memory Box/ Forward Information*1 O Polling Memory/Confidential Memory Box*2 O Sender Data O Allow/Reject Reception Setting Data (including polling passcode number...
...] key. A confirmation message will change, the administrator should not leave the machine until it has been verified that data clearing has been completed. 21 The name may vary depending on the options that are installed. * 2. Can be selected when the fax function is enabled. * 3. O User Information O Contacts/Group/Program (address only)/Relay Broadcast Memory Box/ Forward Information*1 O Polling Memory/Confidential Memory Box*2 O Sender Data O Allow/Reject Reception Setting Data (including polling passcode number...
Operation Guide
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... the [Submit] key. When you have not yet been printed; Security settings Condition Settings This system enables various settings such as setting the automatically cleared timing and setting the items to disable. O Tap the checkboxes of Document Filing This program is switched on . * This includes received faxes and Internet faxes that you wish to prohibit operations and displays. Document filing modes (Quick File Mode, Sharing Mode, and Confidential Mode) can be separately disabled in each mode in the User's Manual (PC). 22...
... the [Submit] key. When you have not yet been printed; Security settings Condition Settings This system enables various settings such as setting the automatically cleared timing and setting the items to disable. O Tap the checkboxes of Document Filing This program is switched on . * This includes received faxes and Internet faxes that you wish to prohibit operations and displays. Document filing modes (Quick File Mode, Sharing Mode, and Confidential Mode) can be separately disabled in each mode in the User's Manual (PC). 22...
Operation Guide
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... the [Submit] key. For normal operation, select all locked items. After this program will take place). The factory setting of the following lists that are printed using "List for which enables printing. Q Disabling of the printer driver (User's Manual (PC) "SAVING AND USING PRINT FILES (DOCUMENT FILING)" in the Job Handling screen of List Print This program is done, the items can be changed to release document filing folders and files and encrypted PDF files, that have a checkmark in it. However, if a disabled file format is...
... the [Submit] key. For normal operation, select all locked items. After this program will take place). The factory setting of the following lists that are printed using "List for which enables printing. Q Disabling of the printer driver (User's Manual (PC) "SAVING AND USING PRINT FILES (DOCUMENT FILING)" in the Job Handling screen of List Print This program is done, the items can be changed to release document filing folders and files and encrypted PDF files, that have a checkmark in it. However, if a disabled file format is...
Operation Guide
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...is printed O White paper is detected. If a person attempts to scan a document with an embedded document control pattern on a SHARP machine that the document control function will be effective when certain original sizes or types, certain paper sizes or types, or certain settings are used to embed a document control pattern on which the document control function does not operate effectively. 25 To enable effective operation of sensitive documents. O Paper on the paper when a copy, print job, received fax, or list print is canceled." 3 Document Control Setting Document control The...
...is printed O White paper is detected. If a person attempts to scan a document with an embedded document control pattern on a SHARP machine that the document control function will be effective when certain original sizes or types, certain paper sizes or types, or certain settings are used to embed a document control pattern on which the document control function does not operate effectively. 25 To enable effective operation of sensitive documents. O Paper on the paper when a copy, print job, received fax, or list print is canceled." 3 Document Control Setting Document control The...
Operation Guide
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... Control Setting Q Using the document control function in document filing mode After a file has been stored by document filing using the settings configured in "Document Control Setting", follow the steps below to print a document control pattern. (For information on using files stored by document filing, see the User's Manual (PC).) Document Control Print Select When [Allow User to Select] is selected, the [Document Control] key can be canceled regardless of whether [Allow User to Select] is grayed out to tap the [Print Now] key. O To save the data after printing, set the [Delete...
... Control Setting Q Using the document control function in document filing mode After a file has been stored by document filing using the settings configured in "Document Control Setting", follow the steps below to print a document control pattern. (For information on using files stored by document filing, see the User's Manual (PC).) Document Control Print Select When [Allow User to Select] is selected, the [Document Control] key can be canceled regardless of whether [Allow User to Select] is grayed out to tap the [Print Now] key. O To save the data after printing, set the [Delete...