Quick Reference Poster
Page 1
.... an error has occurred Paper Jam Bypass Tray 1 Tray 2 Document Feeder (Optional on the Status Map. 2. Ensure Ready to Copy displays, if necessary press Copy to change to the mailbox at the specified time. Load originals using the navigation keys and press Enter. 2. ID Card Copy Book Copy Covers ¾ Select ID Card Copy and press ¾ Select Book Copy and press Enter. ¾ Select Covers and press Enter. face-down on the cover required. ¾ Place Side 1 of time the machine waits before entering Power Save mode...
.... an error has occurred Paper Jam Bypass Tray 1 Tray 2 Document Feeder (Optional on the Status Map. 2. Ensure Ready to Copy displays, if necessary press Copy to change to the mailbox at the specified time. Load originals using the navigation keys and press Enter. 2. ID Card Copy Book Copy Covers ¾ Select ID Card Copy and press ¾ Select Book Copy and press Enter. ¾ Select Covers and press Enter. face-down on the cover required. ¾ Place Side 1 of time the machine waits before entering Power Save mode...
Quick Reference Poster
Page 1
Load originals using the navigation keys and press Enter. 1. Enter the quantity and press Start . Use the navigation keys to select the Paper Type being scanned. ¾ Press Enter. Part No. 032N00474 GENERAL SETUP FAX SETUP WORKCENTRE 4118X (4-IN-1) ONLY Setting the Paper Size Creating a Mailbox Speed Dial Setup 1. Setting Power Save Mode 1. Select Power Save and press Enter. 3. Select Help List using the Document Glass or Document Feeder (optional). 3. Press Machine Status, select Fax Setup using the navigation keys and press Enter. 2. passcode ...
Load originals using the navigation keys and press Enter. 1. Enter the quantity and press Start . Use the navigation keys to select the Paper Type being scanned. ¾ Press Enter. Part No. 032N00474 GENERAL SETUP FAX SETUP WORKCENTRE 4118X (4-IN-1) ONLY Setting the Paper Size Creating a Mailbox Speed Dial Setup 1. Setting Power Save Mode 1. Select Power Save and press Enter. 3. Select Help List using the Document Glass or Document Feeder (optional). 3. Press Machine Status, select Fax Setup using the navigation keys and press Enter. 2. passcode ...
Quick Use Guide
Page 14
... the optional Network Kit. You can print and scan to adjust fax settings (for Windows To use your printer's features. Linux Driver You can also update the firmware of your machine as a printer and scanner in 1 only). ¾ ControlCentre - The PostScript driver is available with the optional Network Kit. ¾ Scan driver - quick_use.book Page 12 Thursday, March 2, 2006 9:38 AM Installing Drivers Supported Systems Programs for example phonebook) and print settings. Used to and from Macintosh operating systems using your machine. Macintosh Driver...
... the optional Network Kit. You can print and scan to adjust fax settings (for Windows To use your printer's features. Linux Driver You can also update the firmware of your machine as a printer and scanner in 1 only). ¾ ControlCentre - The PostScript driver is available with the optional Network Kit. ¾ Scan driver - quick_use.book Page 12 Thursday, March 2, 2006 9:38 AM Installing Drivers Supported Systems Programs for example phonebook) and print settings. Used to and from Macintosh operating systems using your machine. Macintosh Driver...
Quick Use Guide
Page 19
... the Xerox WorkCentre 4118 User Guide, or at www.xerox.com. Test Print To ensure the WorkCentre 4118 has been installed correctly a test print or scan should be submitted from the Workstation. 1 ¾ Open a document on the device and verify that it prints correctly. The driver installation is now complete. 17 The installation process is now complete. ) Instructions for installing a USB driver in Windows 98 or Me can be sent. 3 ¾ Print the selected document on...
... the Xerox WorkCentre 4118 User Guide, or at www.xerox.com. Test Print To ensure the WorkCentre 4118 has been installed correctly a test print or scan should be submitted from the Workstation. 1 ¾ Open a document on the device and verify that it prints correctly. The driver installation is now complete. 17 The installation process is now complete. ) Instructions for installing a USB driver in Windows 98 or Me can be sent. 3 ¾ Print the selected document on...
Quick Use Guide
Page 21
... the display providing further information. ) For a detailed description of paper. Each press of original being scanned. Use to view the current job status, add pages to jobs in memory and to produce collated output. This enables the machine to switch to a different tray if the current tray runs out of the error messages, refer to activate the Fax mode. Use to delete jobs. 19 Select to the Xerox WorkCentre 4118 User Guide. When two tray lights display together, the Auto Tray Switching feature...
... the display providing further information. ) For a detailed description of paper. Each press of original being scanned. Use to view the current job status, add pages to jobs in memory and to produce collated output. This enables the machine to switch to a different tray if the current tray runs out of the error messages, refer to activate the Fax mode. Use to delete jobs. 19 Select to the Xerox WorkCentre 4118 User Guide. When two tray lights display together, the Auto Tray Switching feature...
Quick Use Guide
Page 35
... received page is the default mode. Name Enter the current date and time using either a 12-hour or 24-hour format. Margins can be set the USB speed. quick_use.book Page 33 Thursday, March 2, 2006 9:38 AM Machine Setup Options OPTION Alarm Sound Key Sound Speaker Control Language Localization Select Country USB Mode Machine ID Date & Time Clock Mode Toner Save Discard Size SETTINGS DESCRIPTION On Set to On to reduce Off toner consumption. Fast Slow Use to set to Off, and the received document...
... received page is the default mode. Name Enter the current date and time using either a 12-hour or 24-hour format. Margins can be set the USB speed. quick_use.book Page 33 Thursday, March 2, 2006 9:38 AM Machine Setup Options OPTION Alarm Sound Key Sound Speaker Control Language Localization Select Country USB Mode Machine ID Date & Time Clock Mode Toner Save Discard Size SETTINGS DESCRIPTION On Set to On to reduce Off toner consumption. Fast Slow Use to set to Off, and the received document...
System Administration Guide
Page 5
... Information Checklist 9-2 Fax Setup using Internet Services 9-3 Enabling Internet Services 9-3 Fax General Setup 9-3 Fax Phone Book Setup 9-4 Testing ...9-5 10 Administration Tools 10-1 Introduction 10-1 Network Tools 10-2 Reset NIC 10-2 Set Factory Defaults 10-3 Maintenance using Internet Services 10-4 Enabling Internet Services 10-4 Checking Printer Status 10-4 Printing Reports 10-5 Defining the Printer 10-5 Checking Configurations 10-6 Checking Billing and Counters 10-7 Making General Maintenance Settings 10-7 Xerox WorkCentre 4118 System Administration Guide Page iii
... Information Checklist 9-2 Fax Setup using Internet Services 9-3 Enabling Internet Services 9-3 Fax General Setup 9-3 Fax Phone Book Setup 9-4 Testing ...9-5 10 Administration Tools 10-1 Introduction 10-1 Network Tools 10-2 Reset NIC 10-2 Set Factory Defaults 10-3 Maintenance using Internet Services 10-4 Enabling Internet Services 10-4 Checking Printer Status 10-4 Printing Reports 10-5 Defining the Printer 10-5 Checking Configurations 10-6 Checking Billing and Counters 10-7 Making General Maintenance Settings 10-7 Xerox WorkCentre 4118 System Administration Guide Page iii
System Administration Guide
Page 39
... and the WorkCentre 4118 driver will be loaded onto the workstation. NOTE: The driver will be found in the Drivers>Print folder on page 4-14. Xerox WorkCentre 4118 System Administration Guide Page 4-9 In the URL field enter the IP address or hostname of a test page. The [Locate Your Printer] screen displays. 3 ¾ Select [Connect to install the driver. 4 ¾ Insert the CD containing the WorkCentre 4118 drivers and select [Have Disk]. A dialog box displays with a DNS server. You...
... and the WorkCentre 4118 driver will be loaded onto the workstation. NOTE: The driver will be found in the Drivers>Print folder on page 4-14. Xerox WorkCentre 4118 System Administration Guide Page 4-9 In the URL field enter the IP address or hostname of a test page. The [Locate Your Printer] screen displays. 3 ¾ Select [Connect to install the driver. 4 ¾ Insert the CD containing the WorkCentre 4118 drivers and select [Have Disk]. A dialog box displays with a DNS server. You...
System Administration Guide
Page 40
... of a test page. Use the Add Printer Wizard to add the WorkCentre 4118 to install the driver. 4 ¾ Insert the CD containing the WorkCentre 4118 drivers and select [Have Disk]. Select [Finish] to install a local driver for Networked Printers Windows 2000 (Internet Printing Protocol) NOTE: Windows 2000 supports printing via IPP as standard when TCP/IP is identified by the file extension .inf. The driver is installed on page 4-14. Page 4-10 Xerox WorkCentre 4118 System Administration Guide You...
... of a test page. Use the Add Printer Wizard to add the WorkCentre 4118 to install the driver. 4 ¾ Insert the CD containing the WorkCentre 4118 drivers and select [Have Disk]. Select [Finish] to install a local driver for Networked Printers Windows 2000 (Internet Printing Protocol) NOTE: Windows 2000 supports printing via IPP as standard when TCP/IP is identified by the file extension .inf. The driver is installed on page 4-14. Page 4-10 Xerox WorkCentre 4118 System Administration Guide You...
System Administration Guide
Page 41
... Print Using drop-down menu. ¾ Select [Xerox WC 4118 series PS] from the model list. 6 ¾ Click the [Add] button. If you have a Tray 2 option, then select [Tray 2] and click [continue]. 7 ¾ The Xerox WorkCentre 4118 will be enabled on the WorkCentre 4118. 2 ¾ Insert the Drivers CD (PostScript, Macintosh, Linux) part number 705N00021. 3 ¾ Double click on [Mac Installer] and follow the instructions. 4 ¾ Go to [Printer Setup Utility] and click [Add]. Print Driver Installation for Networked Printers Apple Mac...
... Print Using drop-down menu. ¾ Select [Xerox WC 4118 series PS] from the model list. 6 ¾ Click the [Add] button. If you have a Tray 2 option, then select [Tray 2] and click [continue]. 7 ¾ The Xerox WorkCentre 4118 will be enabled on the WorkCentre 4118. 2 ¾ Insert the Drivers CD (PostScript, Macintosh, Linux) part number 705N00021. 3 ¾ Double click on [Mac Installer] and follow the instructions. 4 ¾ Go to [Printer Setup Utility] and click [Add]. Print Driver Installation for Networked Printers Apple Mac...
System Administration Guide
Page 42
... series PS] from the model list. 6 ¾ Click [Add]. ¾ If prompted, ensure the Installable Options are correct and click [Continue]. 7 ¾ Continue with AppleTalk NOTE: These instructions assume the print driver is already installed. To use AppleTalk, it must be enabled on your workstation and on page 5-3. Page 4-12 Xerox WorkCentre 4118 System Administration Guide Use the instructions below to "Network Communication Setup" on the WorkCentre 4118. Print Driver Installation for Networked Printers Apple Mac OSX with Test Print on page...
... series PS] from the model list. 6 ¾ Click [Add]. ¾ If prompted, ensure the Installable Options are correct and click [Continue]. 7 ¾ Continue with AppleTalk NOTE: These instructions assume the print driver is already installed. To use AppleTalk, it must be enabled on your workstation and on page 5-3. Page 4-12 Xerox WorkCentre 4118 System Administration Guide Use the instructions below to "Network Communication Setup" on the WorkCentre 4118. Print Driver Installation for Networked Printers Apple Mac OSX with Test Print on page...
System Administration Guide
Page 43
Xerox WorkCentre 4118 System Administration Guide Page 4-13 Print Driver Installation for Networked Printers Apple Mac OSX with IPP 1 ¾ Select Go. 2 ¾ Select [Utilities]. 3 ¾ Select [Printer Setup Utility] and click [Add]. 4 ¾ Select IP Printer. 5 ¾ Select Internet Printing Protocol from the drop-down menu. 6 ¾ Enter the IP Address of the WorkCentre 4118 in Address. 7 ¾ Select [Xerox] from the Print Using drop-down menu. ¾ Select [Xerox WC 4118 series PS] from the model list. 8 ¾...
Xerox WorkCentre 4118 System Administration Guide Page 4-13 Print Driver Installation for Networked Printers Apple Mac OSX with IPP 1 ¾ Select Go. 2 ¾ Select [Utilities]. 3 ¾ Select [Printer Setup Utility] and click [Add]. 4 ¾ Select IP Printer. 5 ¾ Select Internet Printing Protocol from the drop-down menu. 6 ¾ Enter the IP Address of the WorkCentre 4118 in Address. 7 ¾ Select [Xerox] from the Print Using drop-down menu. ¾ Select [Xerox WC 4118 series PS] from the model list. 8 ¾...
System Administration Guide
Page 116
...the Print PostScript Error Information option or the equivalent. Page 11-2 Xerox WorkCentre 4118 System Administration Guide Problem Solving Problem Solving Procedure If a problem occurs with the WorkCentre 4118 network printing or scanning, this option is used to resolve a network problem if the local copier and fax functions are any local copier or fax problems first. Perform the corrective action that the software application being printed. 9 ¾ If a specific workstation is not printing then reload the device printer drivers on and check for a configuration report...
...the Print PostScript Error Information option or the equivalent. Page 11-2 Xerox WorkCentre 4118 System Administration Guide Problem Solving Problem Solving Procedure If a problem occurs with the WorkCentre 4118 network printing or scanning, this option is used to resolve a network problem if the local copier and fax functions are any local copier or fax problems first. Perform the corrective action that the software application being printed. 9 ¾ If a specific workstation is not printing then reload the device printer drivers on and check for a configuration report...
System Administration Guide
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... Upgrading Firmware 10-8 Using CentreWare Internet Services 7-3 Introduction 1-2 IPP Configuration 7-20 L Local Connection 8-1 Information Checklist 8-2 Installation Procedure 8-3 Linux Print Driver Installation 8-12 Macintosh Driver Installation 8-4 Test Print 8-11 Test Scan 8-11 Windows Driver Installation 8-6 Workstation Setup 8-8 LPR/LPD Configuration 7-16 LPR/LPD Enabling/Disabling 6-3 M Manually setting TCP/IP Addresses 2-9 N NetWare 3-1 Information Checklist 3-2 IP NDPS Printing 3-4 NetWare Environments 3-3 Test Print 3-5 Network Tools Reset NIC 10-2 Set Factory Defaults 10-3 Networked...
... Upgrading Firmware 10-8 Using CentreWare Internet Services 7-3 Introduction 1-2 IPP Configuration 7-20 L Local Connection 8-1 Information Checklist 8-2 Installation Procedure 8-3 Linux Print Driver Installation 8-12 Macintosh Driver Installation 8-4 Test Print 8-11 Test Scan 8-11 Windows Driver Installation 8-6 Workstation Setup 8-8 LPR/LPD Configuration 7-16 LPR/LPD Enabling/Disabling 6-3 M Manually setting TCP/IP Addresses 2-9 N NetWare 3-1 Information Checklist 3-2 IP NDPS Printing 3-4 NetWare Environments 3-3 Test Print 3-5 Network Tools Reset NIC 10-2 Set Factory Defaults 10-3 Networked...
User Guide
Page 4
... Drum and Toner Cartridges 2-12 Making Connections 2-14 Powering On the Machine 2-16 Loading Paper 2-17 Machine Setup 2-20 Machine Setup Options 2-21 Installing Software 2-24 Installing Drivers 2-24 System Requirements 2-24 Installing Drivers in Windows 2-25 Test Print or Scan 2-32 3 Copy 3-1 Copying Procedure 3-2 Basic Copy Features 3-6 Feature Description 3-6 Special Copy Features 3-9 Feature Description 3-9 Compatible Features 3-13 4 Paper and Other Media 4-1 Loading Paper 4-2 Preparing Paper for Loading 4-2 Using the Paper Trays 4-2 Using the Bypass Tray 4-5 Setting...
... Drum and Toner Cartridges 2-12 Making Connections 2-14 Powering On the Machine 2-16 Loading Paper 2-17 Machine Setup 2-20 Machine Setup Options 2-21 Installing Software 2-24 Installing Drivers 2-24 System Requirements 2-24 Installing Drivers in Windows 2-25 Test Print or Scan 2-32 3 Copy 3-1 Copying Procedure 3-2 Basic Copy Features 3-6 Feature Description 3-6 Special Copy Features 3-9 Feature Description 3-9 Compatible Features 3-13 4 Paper and Other Media 4-1 Loading Paper 4-2 Preparing Paper for Loading 4-2 Using the Paper Trays 4-2 Using the Bypass Tray 4-5 Setting...
User Guide
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.... Page 2-32 Xerox WorkCentre 4118 User Guide Test Scan 1 ¾ Open the Twain compliant application being used to scan documents. 2 ¾ Follow the instructions provided in "Scan (4 in 1 only)" starting on the device and verify that it prints correctly. The installation process is now complete. Test Print 1 ¾ Open a document on the Workstation. 2 ¾ Select the Xerox WorkCentre 4118 as the printer to which the document will be submitted from the Workstation. Use the following instructions to scan a document...
.... Page 2-32 Xerox WorkCentre 4118 User Guide Test Scan 1 ¾ Open the Twain compliant application being used to scan documents. 2 ¾ Follow the instructions provided in "Scan (4 in 1 only)" starting on the device and verify that it prints correctly. The installation process is now complete. Test Print 1 ¾ Open a document on the Workstation. 2 ¾ Select the Xerox WorkCentre 4118 as the printer to which the document will be submitted from the Workstation. Use the following instructions to scan a document...
User Guide
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... code. Try again. Page 10-12 Xerox WorkCentre 4118 User Guide Operation Not Assigned The machine has no job to poll another fax machine, you are polling and have the fax machine ready to respond to ensure remote machine is functioning correctly. Troubleshooting DISPLAY MEANING SOLUTION Non-Xerox Toner Cart You have used an incorrect poll code. Refer to "Powering the LSU (Laser Scanning On the Machine" starting on page 5-22 for service. Memory Full The memory is not Install the toner cartridge...
... code. Try again. Page 10-12 Xerox WorkCentre 4118 User Guide Operation Not Assigned The machine has no job to poll another fax machine, you are polling and have the fax machine ready to respond to ensure remote machine is functioning correctly. Troubleshooting DISPLAY MEANING SOLUTION Non-Xerox Toner Cart You have used an incorrect poll code. Refer to "Powering the LSU (Laser Scanning On the Machine" starting on page 5-22 for service. Memory Full The memory is not Install the toner cartridge...
User Guide
Page 175
... cleared. Originals contain pictures, solids, or heavy lines. The printer driver may not be installed properly. The Parallel port cable Use an IEEE-1284 compliant Parallel port specifications may not Reinstall the software. Troubleshooting CONDITION Frequent copy paper jams Toner yield is lower than expected and TONER LOW message displays Fewer copies from the Toner Cartridge than expected Printing Problems SUGGESTED SOLUTION Fan the stack of paper, then turn it over a waste receptacle. The Document Feeder is being left side...
... cleared. Originals contain pictures, solids, or heavy lines. The printer driver may not be installed properly. The Parallel port cable Use an IEEE-1284 compliant Parallel port specifications may not Reinstall the software. Troubleshooting CONDITION Frequent copy paper jams Toner yield is lower than expected and TONER LOW message displays Fewer copies from the Toner Cartridge than expected Printing Problems SUGGESTED SOLUTION Fan the stack of paper, then turn it over a waste receptacle. The Document Feeder is being left side...
User Guide
Page 187
... 2 Sided copy 3-7 A About this guide 1-3 Adding Paper 2-17 Administration Tools Clear Memory 8-9 Maintenance Tools 8-10 Passcode Protection 8-7 Auto Fit copy 3-7 Auto Suppress copy 3-11 Auto Tray Switching 2-10, 3-2, 3-8, 4-5 B Basic Troubleshooting Copier Problems Solution Chart 10-14 Faxing Problems Solution Chart 10-17 LCD Error Messages 10-11 Printing Problems Solution Chart 10-15 Solving Problems 10-14 Batch TX 5-13 Billing Counters 8-12 Book Copy copy 3-11 Bypass Tray 4-5 C Calling for Service 1-5 Cancel Scan 7-7 Clean Drum 8-12 Cleaning 9-2 Control Panel and LCD Display 9-3 Document...
... 2 Sided copy 3-7 A About this guide 1-3 Adding Paper 2-17 Administration Tools Clear Memory 8-9 Maintenance Tools 8-10 Passcode Protection 8-7 Auto Fit copy 3-7 Auto Suppress copy 3-11 Auto Tray Switching 2-10, 3-2, 3-8, 4-5 B Basic Troubleshooting Copier Problems Solution Chart 10-14 Faxing Problems Solution Chart 10-17 LCD Error Messages 10-11 Printing Problems Solution Chart 10-15 Solving Problems 10-14 Batch TX 5-13 Billing Counters 8-12 Book Copy copy 3-11 Bypass Tray 4-5 C Calling for Service 1-5 Cancel Scan 7-7 Clean Drum 8-12 Cleaning 9-2 Control Panel and LCD Display 9-3 Document...
User Guide
Page 190
..., Faxing Problems 10-17 Solutions, Printing Problems 10-15 Solving Problems 10-14 Specifications Fax 11-4 General 11-6 Paper 11-7 Printer 11-3 Scanner and Copier 11-5 Specifications, Media 4-9 Start 3-5, 5-5 Status Map Auto Tray Switching 2-10 Stock Types 4-9 Switching Off 2-16 Switching On 2-16 System Requirements Windows 2-24 System Setup Installing ControlCentre 8-4 S T Safety 1-6 Toll Save 5-10 Scan Toner Cartridge 9-5 Canceling a Scan 7-7 TWAIN 7-3 Expected Cartridge Life 9-5 Replacing the Toner Cartridge 9-5, 9-7 WIA driver 7-6 Setting the Product to Send Toner Low Information...
..., Faxing Problems 10-17 Solutions, Printing Problems 10-15 Solving Problems 10-14 Specifications Fax 11-4 General 11-6 Paper 11-7 Printer 11-3 Scanner and Copier 11-5 Specifications, Media 4-9 Start 3-5, 5-5 Status Map Auto Tray Switching 2-10 Stock Types 4-9 Switching Off 2-16 Switching On 2-16 System Requirements Windows 2-24 System Setup Installing ControlCentre 8-4 S T Safety 1-6 Toll Save 5-10 Scan Toner Cartridge 9-5 Canceling a Scan 7-7 TWAIN 7-3 Expected Cartridge Life 9-5 Replacing the Toner Cartridge 9-5, 9-7 WIA driver 7-6 Setting the Product to Send Toner Low Information...